Rules  &  Regulations
 
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Introduction

This reference is designed to give you a general guide to the Rules and Regulations of the Crystal Tree Community. It is not intended to replace the governing documents that you received when you purchased your home.

Note: If you did not receive a copy of the governing documents, request a copy from your attorney, or you may request a copy from our Property Manager.


The Board of Directors request that each resident conform to these guidelines for the safety of the residents and preservation of the value of our homes. Thank you for your cooperation.

Proof of Homeowner’s Insurance
Prohibited Uses
Garbage/Trash
Dumpsters
Ponds and Fishing
For Sale/Rent Signs, Contractor Signs, and Election Signs
American Flag
Streets – State of Illinois Vehicle Codes
Pets
Parking
Maintenance (Repairs and Replacements)
Renting/Subletting
Holiday Decorations
Painting of Townhomes
Monthly & Special Assessment Payment Policies
Enforcement Procedures for Violations of Rules  &  Regulations
Fine Schedule
Gatehouse and Entrance Procedures
 Transponders
 Vehicle Stickers
 Resident Information Form and Permanent Guests
 All Other Guests
 Gate Personnel
Crystal Tree Golf and Country Club
 Private Property
 Glass Breakage
Architectural Criteria
 Mailboxes
 Storm Doors
 Drain Tile from Sump Pumps and Downspouts
 Satellite Dishes/Cable
 Encroachments
 Outdoor Light Fixtures
 Decks and Patios
 Landscape Improvements
 Property Grades
 Pondless Water Features
 Driveways, Sidewalks, and Patio Replacement and Maintenance
 Roof Replacements
 Window, Patio Door, & Entrance Door Replacements
 Retractable Awnings
 Outdoor Whirlpool/Hot Tub Installation
 Mosquito Curtains

Proof of Homeowner’s Insurance

Both single family homeowners and townhome owners must provide evidence of homeowner’s insurance by providing a copy of their insurance certificate or declaration pages to the Property Manager. Insurance policies must be for the full replacement cost of the home, and must name the Crystal Tree Homeowners’ Association as an additional insured.


Prohibited Uses – The following are strictly prohibited:

  • Advertising signs or for sale⁄rent signs
  • Fencing (with exception of in–ground pool fencing)
  • Children’s gym equipment (townhomes)
  • Colored lenses in outdoor lighting
  • Dog houses
  • Landscape signs
  • Garden ponds & fish ponds (townhomes)
    Note: Only pondless water features with underground, gravel, re–circulating reservoirs will be considered for approval for townhomes.
  • Permanent screening of patios–decks–gazebos
  • Storage sheds of any kind
  • Tinted windows
  • Sales, garage sales and auctions
  • Solicitation or placing flyers or notices in mail boxes

No activity that may be offensive to others, i.e., neighbors, residents and visitors, shall be permitted.

Nothing shall be done or kept in or on a lot that will increase the insurance rates of others.

No activity shall be carried on, in or upon any lot that may be or become a violation of the Homeowners’ Declaration.


Garbage⁄Trash

Garbage should be contained in heavy plastic or metal cans, with snap down lids. Recycling procedures must conform to the Village of Orland Park’s guidelines.

All refuse, yard waste and recycling are to be put out no earlier than dusk on the night before pick–up.

Any litter or trash remaining on the ground after pick–up must be removed by the resident on the day of pick–up. Empty containers should be returned to the garage for storage on the day of pick–up.

Large items (e.g., furniture, carpeting, appliances, etc.) will not be picked up with the regular trash. The resident must call the scavenger service for special pick–up. A 24–hour notice is required. Large items must be removed within 48 hours after being brought to the curb.

Trash and leaf burning is strictly prohibited.


Dumpsters

Should a resident require a dumpster for remodeling or construction work, permission must be obtained from the Property Manager prior to delivery. Failure to obtain permission will result in delivery of the dumpster being turned away at the front gate.


Ponds and Fishing

The ponds are our source of irrigation for the golf course and storm drainage for the common areas. Swimming, boating, sledding and ice skating are not permitted in or on the ponds. Restricted fishing is allowed on designated ponds and pond areas only. These areas will be designated with clearly posted signs.  Fishing is prohibited on golf course ponds.

Guidelines and policies for fishing:

  • Valid Illinois fishing license is required for anglers 16 years of age and older.
  • All children must be accompanied by an adult for their safety.
  • Two pole limit per person.
  • All state and village regulations apply.
  • Catch and release will apply.
  • Shoreline fishing is allowed only in designated areas.

For Sale⁄Rent Signs, Contractor Signs, and Election Signs

No advertising sign or billboard, including "For Sale" or "For Rent" signs, shall be erected or maintained on any townhome or single family home property or on common property. Election signage is permitted for a four week period prior to the election, but must be removed immediately following the election.


American Flag

Homeowners are encouraged to display the American Flag, especially on days such as Memorial Day, Independence Day (July 4th), Labor Day, and Veteran’s Day. Please follow the rules “How to Display the Flag”.


Streets — State of Illinois Vehicle Codes

The Crystal Tree Homeowners’ Association has entered into an agreement with the Village of Orland Park Police Department to enforce the State of Illinois Vehicle Codes on the private streets of Crystal Tree. Please observe all State of Illinois and Village of Orland Park Vehicle Codes when driving in the community.

Please remember that the speed limit on the streets of Crystal Tree is 20 mph for the safety of all residents and guests.


Pets

The Village of Orland Park Ordinances applies. Residents are required to obtain rabies vaccines for their animals (dogs, cats, ferrets) and a serially numbered tag evidencing such vaccination must be attached to the collar or harness worn by the animal at all times.

Pets are defined as domesticated dogs, cats, fish, caged birds, caged pet rabbits, and caged rodents. It is not permissible to walk your pet on another resident’s property. All pets must be walked on a leash and may not be staked outside or left unattended. Excrement must be removed by the pet owner immediately.

No animals, reptiles, rabbits, livestock, or poultry of any kind shall be raised or bred in any home.


Parking

Permitted vehicles include passenger–type automobiles and vans, and pick–up trucks without markings or equipment stored on the exterior of the vehicle. Motorbikes and motorcycles are permitted, which are licensed to drive on public streets as required by the State of Illinois.

Any vehicle with business markings, or equipment stored on its exterior shall be considered a commercial vehicle, and may not be parked in driveways or on the street overnight, but must be parked in the garage.

Boats, campers, snowmobiles and other recreational vehicles may not be parked on the street overnight or in driveways, but must be stored in the garage.

Parking of any vehicle on the street should not be done overnight, unless prior approval is obtained from the Property Manager or Gatehouse Security. No parking is permitted in such a way as to obstruct traffic.

Abandoned vehicles, vehicles without proper State and Village licenses and vehicles in disrepair are not permitted to be parked in driveways, on the streets, or in visitor parking areas.


Maintenance (Repairs and Replacements)

Each owner, at his own expense, shall maintain his townhome or single family home, in a first class condition that maintains a harmonious appearance of the property. There shall be no architectural or structural change to the exterior of the home without the owner first complying with the Architectural Review requirements and obtaining written approval.

The Board may send a written notice requiring maintenance and⁄or repair whenever it is determined such action is necessary.

Failure by the owner to respond within the time specified in the notice may result in the implementation of a fine for non–compliance.


Renting⁄Subletting

Renting or subletting of townhomes and single family homes is permitted under the following conditions:

  • Homeowner must notify the Homeowners’ Association, in writing, prior to leasing, and will be subject to the requirements in the Declaration, Article 14 (b).
  • The homeowner must comply with the Village of Orland Park Ordinance for registration and inspection of all residential rental properties.

Holiday Decorations

Christmas decorations may be erected on or after November 15th and must be removed no later than January 31st.

Other holiday and seasonal decorations are permitted to be installed 30 days prior to a holiday and must be removed within 15 days following the holiday. Personal decorations may be displayed for two weeks, i.e., births, weddings, etc.


Painting of Townhomes

Exterior painting of the townhomes is contracted by the Association. For further information, refer to the Painting Schedules and Painting Procedures.


Monthly & Special Assessment Payment Policies

Assessment payments are due and payable on the 1st day of each month. Assessment payments are considered late if not received by the 10th day of the month. Automatic debit procedures are available. For information contact the Property Manager.

A late charge of $25.00 is charged against the resident’s account for each month an assessment is received after the tenth (10th) day of the month. Failure to pay assessments may result in the delinquent account being turned over to the Association’s attorney for collection. When an account is turned over to the attorney for collection, attorney fees, administrative fees, filing fees and court costs are added to the amount that is owed to the Association.


Enforcement Procedures for Violations of Rules  &  Regulations

  • Upon the first infraction, a written notice of violation will be mailed to the resident.
  • If the violation is not corrected within the time frame requested in the notice, or upon a second infraction, a written notice will be mailed to the resident, imposing the scheduled fine. Should the resident feel that they have been cited in error, they have the right to request a hearing with the Board of Directors by submitting their request, in writing, to the Property Manager within 15 days from the date of the violation fine notice.
  • At this hearing with the Board of Directors, the resident may present their defense to the violation accusation. Should the resident fail to attend this hearing, the Board of Directors will review the case and make its decision. Should the resident attend the hearing, the matter will be reviewed by the Board of Directors and a written notice of the Board’s determination will be mailed to the homeowner.
  • THE DECISION OF THE BOARD OF DIRECTORS MADE AT THIS HEARING IS FINAL.

Fine Schedule

  • For damage to common property, the fine is the cost to restore the property to its original condition.
  • For violations of the Rules  &  Regulations, a $25.00 per day or per occurrence, whichever shall apply, will be charged until the violation is corrected.
  • For violations of the Architectural Criteria, a $250.00 initial fine and a fine of $100.00 per month until the correction to or removal of the unauthorized improvement has been made by the resident.
  • Fines that are not paid within 30 days from the date of final notice following the homeowner’s hearing are considered as delinquent assessments. Collection action will be taken and a lien may be filed against the resident’s property.

Gatehouse and Entrance Procedures:  Transponders 

ALL residents of Crystal Tree must obtain transponders to use the resident lane at the entrance of our subdivision. They must be affixed properly to the windshield or on the back of the rearview mirror of the vehicle to operate efficiently. It is the responsibility of the resident to make sure that their transponders are operating properly. Failure to obtain a transponder, or not replacing a transponder that is not working properly, will result in slowing traffic patterns, as the resident will be required to utilize the guest lane when entering the property.

Transponders may be obtained from the Property Manager. A deposit is required for each transponder that is issued to a resident. This deposit is refundable to the resident when a transponder is returned to the Property Manager’s office.


Gatehouse and Entrance Procedures:  Vehicle Stickers

In addition to the transponder, vehicle stickers are distributed to residents periodically. Stickers must be displayed on the lower left hand corner of the front windshield, so that they will be easily visible to the security guard upon entry.

Please remember to remove the sticker if you sell or dispose of your vehicle.


Gatehouse and Entrance Procedures:  Resident Information Form and Permanent Guests

Residents must complete the resident information form, advising the gatehouse and the Property Manager of any permanent guests. Upon receipt of the information form, permanent guests will be placed on a permanent guest list in the computer database that is maintained by the Property Manager and recorded in the gatehouse computer database.


Gatehouse and Entrance Procedures:  All Other Guests

All other guests must be announced by the resident by reporting to the gatehouse the name, date and time of expected arrival. Guests include contractors, housekeepers, other household services, delivery personnel and delivery trucks.

If the resident has not reported an expected guest, the gate officer will phone the resident to confirm arrival and to obtain permission to allow the guest into the property. If the resident is not at home or fails to answer the phone, the guest will not be given access.


Gatehouse and Entrance Procedures:  Gate Personnel

  • Gate personnel may accept packages and letter deliveries.
  • Flowers and perishable deliveries may not be accepted by the gatehouse.
  • Gate personnel are not permitted to leave the gatehouse to make deliveries, to investigate disturbances, or to otherwise provide domestic services for residents.
  • Gate personnel are not permitted to deny access to process servers and officers of the court for service of court documents and legal related process.
  • There is a night patrol utilizing the Association’s vehicle. The gate officer on duty for this service will report any unusual circumstances or suspicious activity to the Orland Park Police Department for its investigation, but they are not authorized to mediate disturbances.

Crystal Tree Golf and Country Club:  Private Property 

The Crystal Tree Country Club is a separate corporation and is private property. Trespassing on the Country Club property and use of the cart paths is strictly prohibited.


Crystal Tree Golf and Country Club:  Glass Breakage

Residents of Crystal Tree may make a claim for glass breakage (windows, sky lights or door glass) resulting from errant golf balls. The procedure for filing a claim is as follows:

  • Glass Breakage must be reported immediately, or as soon as the homeowner becomes first aware of it, to both our Property Manager and the Crystal Tree Golf & Country Club, to receive any compensation.  If not reported in this timely manner, compensation may be denied.
  • Contact the golf pro shop to determine whether a golfer has reported the damage. If a report has been made, make your claim through the golfer’s insurance carrier.
  • If a report has not been made, contact the Property Manager’s office to report the damage.
  • Have the glass repaired and submit your receipt to the Property Manager for reimbursement.
  • Note:  When reimbursement is authorized, it is limited to glass repair only, and does not include full window replacement or any additional services rendered to the homeowner.

Architectural Criteria

Written approval from the Crystal Tree Homeowners’ Association is required prior to proceeding with any exterior improvements. When required, A Village of Orland Park building permit must be obtained.

Any improvement, which had been initially approved by the Developer of Crystal Tree, prior to the first Board of Directors, is grandfathered. This exception does not relieve the Crystal Tree Homeowners’ Association of its rights to enforce these architectural criteria or subsequent improvements.

The Architectural Review Committee has 30 days to review and respond to the homeowner from the date all documents have been received.

All contractors performing work within the community must present the Homeowners’ Association with a certificate of insurance, stating that the homeowner and the Crystal Tree Homeowners’ Association are named as additional insured.

Prior approval from the Crystal Tree Homeowners’ Association must be obtained for all exterior improvements. An example of exterior improvements includes, but is not limited to the following:

  • Decks, patios, sidewalks and driveways
  • Landscaping
  • Pondless water features
  • Built–in grills, whirlpools/hot tubs and outdoor fireplaces
  • Entry doors, storm doors, windows and patio doors (townhomes)
  • Chimneys, vents, skylights and sun tunnels (townhomes)
  • Sump pump drains and downspouts
  • Roof⁄shingle replacement
  • Garage doors (townhomes)
  • Retractable awnings
  • Mosquito curtains

For a more complete list of exterior improvements and further instruction regarding documents necessary for the architectural review process, please refer to the Architectural Guidelines.


Architectural Criteria:  Mailboxes

Townhome mailboxes are maintained and replaced by the Association.

Single family home mailboxes are to conform to a specific design approved by the Architectural Committee. These mailboxes are available through the Property Manager for purchase at a reduced cost. Installation is performed by the Homeowners’ Association at no charge.


Architectural Criteria:  Storm Doors

Townhome owners must submit a Request Form for Storm Doors and receive a written notice of approval from the Architectural Committee prior to installation. The Request Form for Storm Doors is available through the Property Manager or print a copy of the form by clicking here. For more information on this topic, refer to the Architectural Guidelines.


Architectural Criteria:  Drain Tile from Sump Pumps and Downspouts

  1. Install 4” solid (non–perforated) poly–pipe to 10’0” from the house.
  2. From 10’ to the lowest point, install 4” perforated poly–pipe.
  3. At the end of the pipe, the pipe must be opened at the lowest point (day lighted).
  4. At the point of daylight, the pipe should be covered with 3” of limestone.
  5. The installation should be covered with dirt and the damaged sod replaced.
  6. The entire installation should have a 5” pitch away from the building.
  7. The pipe must be directed away from plant material.
  8. Penetration of storm basin prohibited.

Water may not be directed onto another homeowner’s property, the Country Club property, common area property, or directly on or behind street curb.


Architectural Criteria:  Satellite Dishes⁄Cable

For full information on this topic, see the Architectural Guidelines. The homeowner is required to sign a Hold Harmless Agreement with the Crystal Tree Homeowners’ Association, prior to installation. This form is available through the Property Manager or print a copy of the form by clicking here.


Architectural Criteria:  Encroachments

You may not encroach on your neighbor’s property, building setbacks, drainage and utility easements, the common area, or the golf course.


Architectural Criteria:  Outdoor Light Fixtures

Townhome outdoor light fixtures are to conform to the guidelines of the Architectural Committee as to model, type, and color, etc. Contact the Property Manager for information.


Architectural Criteria:  Decks and Patios

Both single family homeowners and townhome owners must formally submit a request to the Architectural Committee, and receive a written letter of approval, before constructing or redesigning a deck or patio. Plans or drawings, specifications (survey, if requested), samples, and colors, etc. are to be submitted along with the formal request. All of the Village of Orland Park’s building and zoning codes must be met.

For the townhome owner, there are specific, minimum, deck construction requirements regarding materials used and sizing on posts, joists, decking, pickets, top rail, skirt board, etc.

For further information on this topic, see the Architectural Guidelines, and contact the Property Manager for specific deck construction requirements for townhomes.


Architectural Criteria:  Landscape Improvements

Both single family homeowners and townhome owners must formally submit a request to the Landscape Committee, and receive a written letter of approval, before beginning any landscape projects. This would include, but not be limited to, any decorative entrance⁄garden gates, garden walls, retaining walls, or decorative fence segments.


Architectural Criteria:  Property Grades

Any change or alteration in property grades are required to meet the Village of Orland Park’s zoning and building codes.


Architectural Criteria:  Pondless Water Features

Both single family homeowners and townhome owners must formally submit a request to the Landscape Committee, and receive a written letter of approval before installing any pondless water features. These features consist of a waterfall or stream that disappears into a gravel reservoir to filter and re–circulate. Traditional garden ponds and fish ponds are prohibited for townhomes.


Architectural Criteria:  Driveways, Sidewalks, and Patio Replacement and Maintenance

Both single family homeowners and townhome owners must submit a request and receive formal, written approval from the Architectural Committee before beginning any driveway, sidewalk, or patio project. Refer to the Architectural Guidelines for additional information on this topic. Residents are expected to preserve the appearance of their driveways, sidewalks and patios with regular maintenance.


Architectural Criteria:  Roof Replacements

For single family homeowners and townhome owners, a request must be submitted, and a formal written approval must be received from the Architectural Committee, before replacing a roof.

For both townhome owners and single family homeowners, there is a specific Request Form for Roof Replacement that must be completed. These forms are available through the Property Manager or print a copy of the form needed by clicking here for townhomes or here for single family homes.


Architectural Criteria:  Window, Patio Door, & Entrance Door Replacements

Townhome residents must receive a written approval from the Architectural Committee before replacing windows, patio doors or exterior entrance doors.

There is a specific Request Form for window and patio door replacements that must be completed by the townhome owner. This form is available through the Property Manager, or print a copy of the form by clicking here.

If you plan to replace an exterior entrance door, please refer to the Architectural Guidelines for additional information.


Architectural Criteria:  Retractable Awnings

Residents must receive a prior written approval from the Architectural Committee to install retractable awnings. Refer to the Architectural Guidelines for further information on this subject.

There is a specific Request Form for retractable awning requests. This form is available through the Property Manager, or print a copy of the form by clicking here.


Architectural Criteria:  Outdoor Whirlpool/Hot Tub Installation

Both single family homeowners and townhome owners must submit a request and must receive a written approval from the Architectural Committee prior to installation of any outdoor whirlpool⁄hot tub.

For installation of a whirlpool⁄hot tub upon a deck, homeowners are required to sign a Hold Harmless Agreement with the Crystal Tree Homeowners’ Association. This form is available through the Property Manager, or print a copy of the form by clicking here. There is additional, important information regarding this topic. Please refer to the Architectural Guidelines for additional Outdoor Whirlpool/Hot Tub requirements.


Mosquito Curtains

Both single family homeowners and townhome owners must submit a written request and receive a written approval from the Architectural Committee prior to the installation of Mosquito Curtains. This product is a temporary, seasonal type of insect screening, and may be used as golf ball protection and insect control in limited applications. These applications would include gazebos and the patio areas that are beneath decks. The only type of mosquito curtain that is acceptable is one that meets the highest quality standards in today’s market place. You may find this type of mosquito netting at www.mosquitocurtains.com.

The double-thread weight, heavy mosquito mesh is required, along with the curtain tracking system with “inside hangs” in all applications. The homeowner must agree to tie back these curtains in a decorative manner when not utilizing them, they must be removed and stored at the end of the season, and they must be replaced when their appearance begins to degrade. In addition, the Architectural Committee has assigned specific color restrictions for townhome applications.